New! To register your school to offer AP Exams in May 2020, you must complete the information in the Setup section of AP Registration and Ordering, and then electronically sign and submit the AP Participation Form that’s generated.
The following information is an overview of this new process for 2019-20. Please review the AP Coordinator’s Manual, Part 1 for more details.
In August 2019, you and your principal will receive an email with your school’s AP Registration and Ordering access code. You need this code to access AP Registration and Ordering for the first time. You’ll also receive a mailed letter with the access code, which is sent with your copy of the AP Coordinator’s Manual, Part 1 near the start of your school year.
The access code is unique to your school. You can’t use any other school’s access code or share yours. You also can’t use any previous AP Ordering access code. If you serve as the AP coordinator for multiple schools, you’ll receive a separate access code for each school.
Important: Keep a copy of this access code. You’ll need it to access other AP systems, such as the AP Art and Design digital submission web application and the Digital Audio Submission (DAS) portal.
When you access AP Registration and Ordering for the first time, you’ll be brought to the AP Registration and Ordering Setup. You need to complete the information in the School Information and Exam Administration sections. This information is needed to generate your AP Participation Form. All required fields in these sections must be completed before you can complete other activities in AP Registration and Ordering.
Information and decisions needed to complete setup are:
- Contact information for the AP coordinator, principal, and backup coordinator (if applicable)
- Your school’s start and end dates for the year
- The number of total students (not just AP) in each grade level at your school
- Whether your school administers AP Exams (including AP Art and Design portfolios) and whether the exam is required for students taking AP classes
- Whether your school has any eligibility requirements that students must meet to enroll in AP courses (e.g., prerequisites and/or minimum GPA thresholds)
- Whether your school is willing to administer exams to outside students
- Whether your school collects exam fees from students and, if so, when fees are collected
- Whether you want teachers to have the ability to move or drop students from class sections
The Student Exam Decision Indicator
After providing your school information, you’ll be asked to review and acknowledge information about the student exam decision indicator. This setting determines whether students are automatically registered for the AP Exam when they join a class section or whether the student is responsible for registering to take the exam.
By default, AP Registration and Ordering sets all students to an order exam status of Yes when they join a class section—that is, they are automatically registered for the AP Exam.
You can choose between two settings for the Student Exam Decision Indicator:
- Default Setting: All students have an order exam status of Yes when they enroll in class sections.
- Advanced Setting: All students have an order exam status of Undecided when they enroll in class sections. Each student is responsible for indicating their exam decision as Yes or No by a deadline that you specify. You still have the ability to make final changes to your exam roster, including changes to students’ exam registration as necessary.
After you complete initial setup, you can change the default status by going to Settings in AP Registration and Ordering.
- You may change the exam decision indicator setting only within 7 days of completing your initial setup in AP Registration and Ordering. After 7 days, you may not change this setting.
- You can only change the exam decision indicator setting once. If you select the advanced setting, you won’t be able to switch back to the default setting.
Teacher Ability to Drop and Move Students
By default, AP Registration and Ordering allows teachers to drop students from their class sections or move students between their own class sections.
If you’d prefer that teachers not be able to drop or move students from class sections in AP Registration and Ordering, you can disable this setting.
You can change this setting at any time, even after you complete the initial setup.
Completing the Participation Form Online
After completing setup, you’ll get an email when your AP Participation Form is ready for you to review and sign. Schools will no longer get a paper copy of the AP Participation Form in the mail. The form must be electronically signed and submitted through AP Registration and Ordering. Do not mail a copy of the form to the AP Program.
The AP Participation Form must be electronically signed and submitted through AP Registration and Ordering before the coordinator can submit an exam order. Coordinators should complete and submit the AP Participation Form well before the November 15, 2019, 11:59 p.m. ET exam ordering deadline. If your school’s exam order is submitted after November 15 because the AP Participation Form wasn’t completed, the $40 per exam late order fee will apply for each exam in your order.
For more information about the initial setup in AP Registration and Ordering and the AP Participation Form, please refer to the AP Coordinator’s Manual, Part 1.
AP Coordinator’s Manual, Part 1 2019-20
This manual provides detailed information about everything AP coordinators need to do from the start of the school year through the November 15 exam ordering deadline.
For Coordinators: Setup, Enrollment, and Ordering
An overview and timeline of the steps coordinators, teachers, and students need to take before the final ordering deadline.