Preparing Materials for Return
All secure AP Exam materials (exam booklets, orange booklets included with some of the exams, exams on CD, and master CDs) must be returned to the AP Program.
Monday, June 1, is the final deadline for AP Services to receive all exam materials. Schools are billed twice the fee for each exam in shipments received after this date.
Review the details below about specific deadlines for return shipments.
If your school ordered 150 or more regularly scheduled AP Exams:
- Schools that ordered 150 or more regularly scheduled AP Exams and are administering exams over both weeks of the AP Exam administration must return week 1 and week 2 exam materials following the split shipment procedures, which are detailed in the AP Coordinator’s Manual, Part 2.
If your school ordered fewer than 150 AP Exams:
- Schools that ordered fewer than 150 regularly scheduled AP Exams (or any number of alternate exams for late testing) need to ship their exam materials before close of business the day following the school’s last scheduled exam of a particular AP Exam administration period (i.e., regular or late). For example, a school that administers its last regularly scheduled exam on Friday must return its exams by the end of the day on the following Monday.
For all AP Exams:
- Braille and large-type exam materials administered on the regularly scheduled exam dates are shipped to schools separately from the regular exam materials and should be returned separately.
- ATC, multiple-day testing, and greater than 20-point exam materials are shipped to schools separately from the regular exam materials and should be returned separately.
- The Selected Works sections of the AP 2-D Art and Design and the AP Drawing portfolios should be returned as a separate shipment from the exams, with its own packing list.
- Exams administered on regularly scheduled exam dates should not be returned in the same shipment as exams administered on the late-testing dates. Exams must be packed in the special cartons in which they were received. Using other cartons may delay receipt. If these cartons get damaged, exam materials could be lost.
For AP World Languages and Cultures and AP Music Theory Exams:
- Log in to the DAS portal to upload and submit all student audio response files for AP French, German, Italian, and Spanish Language and Culture and AP Music Theory Exams. Files must be uploaded and submitted before the close of the next business day after the school’s last scheduled exam of a particular AP Exam administration period. Submitting files after this point could result in score delay.
Packing and Shipping Instructions
The AP Coordinator’s Manual, Part 2 gives detailed instructions for packing, labeling, and returning exam materials. Make sure cartons are sealed securely. Follow instructions in the AP Coordinator’s Manual, Part 2 for preparing and including a packing list with your return shipment.
You must complete or reference various forms during the exam. Some may need to be included in your shipment. Forms include:
- Incident Report (IR) form: This form must be completed if warranted by an incident during the exam administration. Review information about administration incidents in the AP Coordinator’s Manual, Part 2.
- Nonstandard Administration Report (NAR): This form must be completed per student for each exam taken with accommodations. See the AP Coordinator’s Manual, Part 2 for details about completing the NAR.