Art and Design Timeline for AP Coordinators

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This is an overview of the digital submission process:

November–December

Set up your school’s access to the AP Art and Design digital submission web application (if necessary) and pass access information to your school’s AP Art and Design teachers. See the coordinator demo for detailed guidance on using the web application.

Teachers set up access to the web application (if necessary) and pass information to students. Send teachers to the teacher demo for detailed guidance on using the web application.

Students set up access to the web application. Send students to the student demo for detailed guidance on using the web application.

Winter and Spring

Students upload images that are already completed; and continue to work on their portfolio and upload images.

April–May

Students forward their finalized portfolio to the teacher by the teacher’s deadline.

Teachers review and forward students’ portfolios to you.

By May 8, 2020, 8 p.m. ET: You forward the digital AP Art and Design portfolios to the AP Program by no later than May 8, 2020, 8 p.m. ET. Only the AP coordinator can take this final step, and only portfolios in “Sent to AP” status at the time of this deadline will be received by the AP Program and scored.

On or Before May 8: You, your AP Art and Design teachers, or a designated proctor should gather 2-D Art and Design and Drawing students for the assembly of the Selected Works sections of their portfolios. You must ship the physical portfolios to the AP Program before the close of the business day following the school’s last regularly scheduled AP Exam. New for 2019-20: For the 2-D Art and Design and Drawing Portfolio Exams, students will need to include their printed written evidence from the Selected Works section in their physical portfolios. They’ll also place numbered stickers on the back of each of their physical artworks. More information about these processes will be on the AP Art and Design portfolio labels and in the AP Exam Instructions.