AP Art and Design Digital Submission: Timeline for Teachers

August–September

Before class starts, sign in to myap.collegeboard.org and access the join code for your class sections. See Helping Students Join Your AP Class Section for details.
On the first day of class, give your AP Art and Design students the join code for your class sections so they can enroll in your class through My AP.

Your AP coordinator should set up your school’s access to the AP Art and Design digital submission web application during this time and send you access information.
Set up access to the web application (if necessary). Provide students with access information. If you used the application previously, you should use your existing account credentials. See the teacher demo for guidance.
As soon as available, pass access information (including your school code and teacher key) to Art and Design students. Send students to the student demo for detailed guidance on using the web application.
Tell students to begin creating their portfolios. They should view, discuss, and critique sample portfolios on AP Central^®.
Explain the portfolio requirements to your students.
Work with your students to capture digital images of their artworks that adhere to the image recommendations and requirements.
Help your students become familiar with the scoring rubrics for the 2-D Art and Design, 3-D Art and Design, and Drawing Portfolio Exams.
Make sure your students about the digital submission process.

See that students continue to work on their portfolios and upload images throughout the winter and spring. (Images can always be deleted or rearranged later.)
Establish and communicate a firm deadline for students to forward finalized digital portfolios to you so you have enough time for a final review before forwarding them to your AP coordinator.
Confirm with your AP coordinator when you'll forward them your students’ digital portfolios. This date should be well before May 26, 2020.
Make sure students have set up their access to the AP Art and Design digital submission web application and have chosen the correct portfolio type (i.e., 2-D Art and Design, 3-D Art and Design, or Drawing).

Forward students’ completed digital portfolios to the AP coordinator immediately after students send them to you, well in advance of May 26, 2020. Coordinators must submit digital portfolios by 11:59 p.m. ET on May 26, 2020.
On or before May 26, the AP coordinator will work with you to ensure 2-D Art and Design and Drawing students have assembled the Selected Works sections (the 5 physical artworks and their printed written evidence) of their portfolios. The coordinator will ship the physical portfolios containing the Selected Works sections to the AP Program before the close of the next business day following the school’s last regularly scheduled AP Exam.
After you forward portfolios to your coordinator, sign back in to the AP Art and Design digital submission web application occasionally; check the status of the portfolios to be sure your coordinator forwards all digital portfolios to the AP Program by 11:59 p.m. ET on May 26. Only coordinators can take this final step, and only portfolios that have a “Sent to AP” status at the time of the deadline will be received by the AP Program and scored.